Case Study for Enjoy Chemistry with Yash (ECWY)

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Table of Contents

About Enjoy with Yash Products (ECWY)

Enjoy Chemistry with Yash Pvt. Ltd. (ECWY) offers transformative 11th and 12th-grade Science education, fostering academic success and passion for science through innovative learning experiences. They empower students with knowledge, critical thinking, and a deep understanding of scientific principles for future success.

About eTutor digital & ERP:

eTutor Digital is an assessment platform that allows you to conduct IIT-JEE & NEET and various entrance exams hassle-free. With the latest NTA pattern integrated into our test series, we ensure every student receives the most relevant and up-to-date assessment.

eTutor ERP:

eTutor ERP is a comprehensive school management system automating processes like student information, attendance, exams, and communication. It aims to boost efficiency and collaboration among administrators, teachers, parents, and students through centralized data management.

Challenges Faced

ECWY encountered several challenges in delivering quality educational services, particularly in managing communication and assessment processes effectively:

1.Integrating Attendance Tracking with WhatsApp Notifications: ECWY needed a solution to automate attendance tracking and notify students and parents via WhatsApp.

2.Batchwise Calendar Updates: Providing detailed updates to parents about class topics and schedules for different batches.

3.Automating Feedback Collection and Distribution: Streamlining the process of collecting and distributing feedback from students to parents in PDF format via WhatsApp.

4.Saving and Downloading Practice Question Remarks: Ensuring easy storage and retrieval of practice question remarks in WORD format.

5.Seamless Storage of Exam Results: Efficiently storing results from self-conducted theory exams for quick access and analysis.

Our Solution Implemented: eTutor Digital & ERP

1.Integrating Attendance Tracking with WhatsApp Notifications:

Solution: eTutor ERP was configured to automate attendance tracking based on biometric or RFID systems.

WhatsApp Integration: Attendance data triggers automated notifications to parents and students via WhatsApp, ensuring real-time updates.

2.Batch Wise Calendar Updates:

Solution: eTutor ERP’s calendar module was customized to generate batch-specific schedules.

Communication Automation: Batchwise calendar updates are automatically sent to parents, detailing class topics, schedules, and any changes.

3.Automating Feedback Collection and Distribution:

Solution: Feedback forms were digitized within eTutor ERP, allowing students to submit feedback electronically.

Feedback Distribution: Compiled feedback reports are automatically converted to PDF and sent to parents via WhatsApp, enhancing transparency and parent engagement.

4.Saving and Downloading Practice Question Remarks:

Solution: eTutor Digital’s assessment platform includes a feature to annotate and save practice question remarks.

Format Compatibility: Remarks are stored in WORD format, ensuring ease of access and compatibility across devices.

5.Seamless Storage of Exam Results:

Solution: Results from self-conducted theory exams are automatically stored and categorized within eTutor ERP’s database.

Accessibility: Teachers and administrators can easily retrieve and analyze results, facilitating timely interventions and feedback to students.

Results Achieved

1.Enhanced Communication: Automated WhatsApp notifications improved parent-school communication, reducing manual effort and ensuring timely updates.

2.Efficiency Gains: Automation of attendance, calendar updates, feedback collection, and result storage significantly reduced administrative burden, allowing educators to focus more on teaching.

3.Improved Parent Engagement: Regular updates and feedback via WhatsApp increased parent involvement in students’ academic progress and overall school activities.

4.Streamlined Assessment Processes: eTutor Digital’s precise assessment capabilities aligned with exam patterns ensured accurate evaluation and performance tracking for students.

Conclusion

By implementing eTutor Digital & ERP solutions, ECWY successfully addressed their challenges, transforming their educational operations. The integration of advanced technology not only streamlined administrative tasks but also enhanced educational experiences for students and fostered stronger partnerships with parents. Moving forward, ECWY continues to leverage these solutions to uphold its commitment to excellence in Science education.